Time Off Request Form
Time off is easier to approve when the dates and the reason are in one place. This time off request form asks for the start and end dates, the type of leave, optional hours, and a signature. It does not describe your leave rules. Edit the leave types, try it, then send one link to each person.
Last reviewed October 26, 2026 by FormSign team.
Edit it, try it, then create an account to save and share.
Build for free. Pay once a workflow goes live at 10 submissions or 2 documents sent for signature.
Questions in this template
You
- Your name (required)
- Work email (required)
The request
- Start date (required)
- End date (required)
- Leave type (required)Vacation · Sick · Personal · Bereavement · Other
- Hours requestedOptional. Use this when the request is not full days.
- NotesOptional. Skip medical detail.
Signature
- Signature (required)
- Date (required)
What is a time off request form?
A time off request form is a short record of who is asking to be away, which dates, and what kind of leave it is. Your own approval process stays outside the form.
When to use it
- When someone asks for a day or a week away.
- When several people request the same week and you want the same questions.
- When you want each request as a row you can sort by date.
- When the request should be signed, not only sent by email.
What to include
Who is asking
Name and work email.
The dates
Start date, end date, and hours if they are not taking full days.
The type of leave
A short list you can edit, such as vacation or sick.
Notes
Anything a manager needs, without medical detail.
A signature and date
So the request is a record.
Why FormSign
Each request becomes a row on your FormSign board, so you can see who asked and for which dates. The starter letter uses each question's label as a placeholder, so a copy of the request matches the form. Add your own approval note to the same workflow if you want that signed too.
This template is a starting point, not legal advice. Time-off rules vary by workplace; check what applies to your business.
Questions
Does this form decide whether the time off is allowed?
No. It collects the request and a signature. You approve or decline it the way you already do.
What if someone needs only a few hours?
They can enter the same start and end date and fill in hours. Leave hours blank for full days.
Can I change the leave types?
Yes. Edit the dropdown so it matches the names your team already uses.
Should I ask for a doctor's note here?
No. Keep medical papers in your usual process. This form only needs the dates and a short note.
Do I need an account to try it?
No. Open the template, edit the leave types and test it. You'll create an account when you want to save it and send it.
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Start with this template
Build for free. Pay once a workflow goes live at 10 submissions or 2 documents sent for signature.